The Best Winery POS Software | Top 5 POS Systems

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The Best Winery POS Software | Top 5 POS Systems

Best Winery POS

Good wine demands a certain appreciation, and a good winery requires good business sense. Scheduling tastings, as well as tracking inventory, shipments, and sales, are all an essential part of promoting a good winery.

And of course, keeping your online store in sync with your brick and mortar location is an essential aspect of growing any business. Fortunately, winery POS systems merge all that into one centralized location.

With ease of access to a clear scheduling and tracking system, a point of sale system for a winery is a must-have. Picking an efficient system will streamline customer transactions and keep clients happy. Tastings, tours, and reservations will never have been so manageable for your winery.

Below we review the top three winery POS systems based on features, support, and pricing.




Comparing the Top Winery POS Systems

 
Pricing
$49/month
$149/month
$159/month
$120/month
$69/month
Best Features
CRM and Club Management, Shipping, Retail Inventory, and Custom Reporting
Schedule Reservations
Automation of Tasks, Reports
Events Calendar
Content Management System
Automated Reports
Quickbook Integration
Reporting and analytic.
Integration and add-ons.
Transaction satisfaction.
Features Included in Price
Few Others
All
Point-of-sale
ECommerce

Few Others
None
Few Others
Locally or Cloud Based
Cloud
Cloud
Cloud
Cloud
Cloud


Korona POS

Based in Las Vegas, NV KORONA has offered a powerful and in-depth winery solution since 2011. The software is now in wineries of varying sizes and operations across the country.

While KORONA offers software solutions for many retail and event verticals, its partnership with bLoyal makes the winery solution incredibly robust.

Together, the solutions provide a complete system for wineries, including bottle, case, and barrel management, inventory, eCommerce, shipping compliance, membership and club programs, tours, tasting rooms, and dining.

FEATURES

Cloud POS

KORONA is built in the cloud so all data is stored in remote servers. Not only does this keep it secure, but it allows owners and managers to access the data from any location. This is ideal for larger operations and wineries with multiple locations.

And with a cloud solution the software is sold as a subscription. KORONA offers wineries a flat monthly rate that comes with automated updates for the duration of any subscription.

bLoyal Integration

Most larger scale wineries also use KORONA’s bLoyal integration.

The CRM and loyalty software offers wineries an incredible array of tools and features. First and foremost, bLoyal brings a robust wine club management system. Manage all guests and keep your loyal customers happy with tasting room discounts, bottles of the week, monthly wine clubs, and more.

Among many other features, their CRM also helps wineries with marketing through email and texts. Send out friendly reminders and monitor your eCommerce shoppers with the software.

Tasting Rooms

For on-site service, KORONA brings a mobile ordering app that staff can use in the tasting room, QSR, or dining areas. The mobile app helps manage guests at the winery itself with bar and table management.

Inventory

Boasting some of the most powerful inventory management on the market, KORONA helps wineries organize and optimize their inventory. Every bottle is tracked through production and eventual sale. KORONA’s KPIs and reporting help optimize inventory and production to minimize over and understocks.

And for additional verticals at a winery, the software is built to serve as your retail solution, too. Use it for your gift shop or for bottle sales, case breaks, and any other retail operation at your store.

Customer Support

KORONA offers wineries full customer support by phone, chat, and email. There are rarely wait times, and the support team is not outsourced at all. Their product specialists will assist with set up, training, and installation in addition to support throughout the subscription.  All support is included in the pricing of any subscription and comes with emergency 24/7 support.

Pricing

Pricing with KORONA is straightforward. Software subscriptions start at $49/month with options for additional modules if necessary. All subscriptions are flat rates with no additional fees. Plus, there are no contracts of cancellation penalties. They even offer a 60-day money-back guarantee.

KORONA also allows users their choice in credit card processing. They integrate with all major merchant service providers so wineries can find the very cheapest option available.

Get A Quote from Korona


Xudle Point-Of-Sale

Xudle logoXudle was created by Infinity Arts, a web design and development firm that has provided custom solutions to businesses for over 15 years. Through their work with wineries, they managed to create Xudle, a POS provider that has wineries in mind, thereby helping to integrate various features needed for this type of business.

Features

Since Xudle was designed to be an all-in-one solution, its features list is unbeatable. First and foremost is its point-of-sale system, which is built for efficiency and speed. The interface is simple yet very fast, and the prebuilt functionality provides the tasting-room staff with instant access to customer order history. Also, account information is all in one place, so you have all the necessary information at your fingertips.

Xudle is cloud-based software, which allows staff and winery managers to access the system’s unique logins and customizable viewing rights. Everything is automatically updated and accessible, so you never have to worry about information not being up-to-date or accessible, no matter where you are.

More Features from this Winery POS

On top of the solid point-of-sale system, Xudle also has a scaleable cloudware specifically designed for wine clubs, drastically simplifying the daunting task of running a wine club. Whether you are looking for standalone wine club software or a fully synchronized solution, Xudle has all the functionality you need.

Xudle also has automatic batch billing and shipment management that allows you to manage your shipments and set up automatic email notifications. The system also allows members to access their personal account data through your website. Customers can login and edit their information, and all their records are updated automatically.

Integrations

One of our favorite features of Xudle is its integration with taking reservations. Whether these reservations are for tastings, tours, or cooking classes Xudle can make it easy to handle all these reservations and sales. The software allows for RSVPs, inventory management, and order processing. It’s also designed to work well on a mobile platform, so customers on-the-go can easily make reservations. Unlike many other systems that offer this integration feature, this reservation service is an included standard feature in the software suite.

The Xudle solution is fully integrated and streamlined. Each feature is automatically integrated with the centralized database. From creating reservations, to joining your wine club, or simply buying a bottle of wine from your winery, Xudle makes the process for your customer a seamless one from start to finish. The system takes the pain out of running a winery.

Xudle Pricing

The cheapest plan for Xudle is $149/month, which covers a monthly sales volume of up to $10,000. If your winery is larger than that, the plan is scaled accordingly. Because Xudle is a cloud service, there are no licenses required. Anyone can just download the app and login. You or your employees then have access to all the information from any device.

This price also includes all of the features with no additional cost, whereas plenty of other point-of-sale systems will charge extra for each additional service. Xudle charge monthly, which means no long-term contracts. With their scalable pricing and inclusion of all features, Xudle is a great solution for any sized winery.

Customer Service

Xudle’s customer service is unbeatable. The platform offers 24/7 customer service, but with the added bonus that the customer service team sends all concerns on to the developer team. Often, when there is a concern with an error in the POS, the developer team will redesign that element.

Downsides to Xudle         

There is no perfect point-of-sale system, and Xudle is no exception. One of its biggest pain points is the $1500 installation fee and the $100/hr technical support. If you are a fast-growing winery looking to boost sales as quickly as possible, Vin65 might be the better option, as it has unique tools to help incentivize customers into buying more wine.

Verdict

Xudle’s goal is to seamlessly integrate all the different aspects to running a successful winery. With its automation tools and integration software, we think it accomplished this goal. With the base package including every feature, this system is very reasonably priced for an all-in-one package.

Get A Quote from Xudle


Process Transaction Easily: Vin 65 Management Software

Vin 65 POS management softwareVin65 is another industry leading point-of-sale system for wineries. The software also integrates all of its services into one unified platform. Added customization tools make ecommerce a breeze.

Features

The app is designed to focus on the customer’s experience. Your sales employees will be able to see customer notes, purchase history, lifetime value, and more right from their device. They will also be able to capture any customer information gathered and save it to the central database.

Vin65 also allows you to create your own custom website. When you sign up, you will get your own domain. You can even manage your content on the fly without the need to wait for a designer.

With Vin65’s tools, you’ll be able to show off all your wines and list any important information along with them. Also, you have the ability to showcase your vineyard by creating a gallery and displaying an events calendar. If you are planning any special events, you can list them all on the calendar you created so that your customers be able to access them easily.

Designed for Customer Service

The app is designed to focus on the customer experience. Your sales employees will be able to see customer notes, purchase history, lifetime value, and more right from their device. They will also be able to capture any customer information gathered and save it to the central database.

Vin65 also allows you to create your own customer website. When you sign up, you will get your own domain. You can even manage your content on the fly without the need to wait for a designer.

With Vin65’s tools, you’ll be able to show off all your wines and list any important information along with them. Also, you have the ability to showcase your vineyard by creating a gallery and displaying an events calendar. If you are planning any special events, you can list them all on the calendar you created so that your customers be able to access them easily.

Pricing

If you’re a small winery and not sure if a point of sale system is for you, Vin65 offers a free version where you can set up a website and start showcasing your product. The lowest-tier point-of-sale starts at $159 a month, and that price includes features like e-commerce, point-of-sale, and inventory management.

If you’re looking for their complete package, the top-tier service comes in at $549/month and includes all the features. The highest-tier package also doesn’t have any sales caps, whereas their lower tiers do.

Customer Service

The customer service available for Vin65 is simply not as good as other wine POS systems. For example, they only offer customer service for the top two tiers of service. Unfortunately, only the top tier provides you with direct access to an agent.

The second-highest tier allows you to contact customer service, but they may not provide an immediate response. This can be incredibly frustrating for business owners.

Thankfully, the top tier allows you immediate access to a personal agent at any time. Keep in mind, the agent you contact has a four-hour window to get back to you. This can be frustrating, but this frustration is offset by always dealing with the same agent.

Verdict

If you run a large winery and can spend the money on the full package, then Vin65 might be the choice for you, as it offers the most streamlined e-commerce system.

If you run a small winery with under $10,000/month in sales, you might not be able to afford the highest-tier service. The lower tier product only includes a few of the amazing features you’d expect, so you might opt for a different POS system.

Get A Quote from Vin65


Winery Point-Of-Sale Systems by Winery Owners: VinNow Management Software

Vin NowVinNow is a trusted platform for wineries. It was formed in 1993 and has software solely designed to work for wineries.

VinNow was one of the first POS system to integrate all the needs of a winery into a centralized system. It offers all the great features a winery point-of-sale system should, making it a great option for any winery.

Features

VinNow’s point-of-sale system is designed uniquely for the use in winery tasting rooms, but this feature is also integrated directly with all of the platform’s other applications. The point-of-sale system is also split up into two modes, retail and restaurant, and training an employee to use the system is easy.

The retail mode makes the system more streamlined for selling bottles and merchandise. Pre-authorization isn’t required, so credit card fees may be reduced. The restaurant mode allows you to create a customer tab, pre-authorize credit cards, and add gratuity. You can also choose which workstations run in retail mode and which run in restaurant mode.

Another great feature of VinNow is its reporting. All files are stored in a central database, allowing the system to report on all data. These reporting features will help you save time by not having to manually gather data or tediously generate reports yourself. You can also schedule reports to be generated. There are numerous types of reports to choose from, and you can create your own and save custom reports for future use.

Even More Features

Another feature is the ability to download information to a .CSV file, which allows you to customize and generate reports on your own without the need to find all the data yourself. If you struggle with moving data or with technology, using a .CSV file can make things much easier.

VinNow also has a Dynamic Customer Relationship Management (CRM). This feature allows you to store data on customers, such as their email addresses, order history, shipping information, and more.

Additionally, the customer search feature allows you to search from multiple different fields and create unique groups. By selectively targeting different groups of customers, you can create targeted marketing campaigns, improving sales. All these different features allow you to improve your marketing strategy.

Pricing

VinNow’s cheapest base plan is $120/month for one workstation. However, this does not include any of the optional modules. Each module costs an extra $45 a month for the base plan, and if your winery grows to more than 601 active club members, the price grows to $200 a month for the base software and $75 per month for each module. The installation fee is $600.

A benefit of VinNow’s plan is that it offers free unlimited and ongoing training. It bills on a monthly basis, so you can cancel at any time for no additional fees. For a winery that is looking for just a basic system or that does not have any active club members, VinNow might be the solution.

Customer Service

VinNow has decent customer service. This is not 24/7 service, but the platform does offer the ability to contact its IT agents via email or a ticket.

However, it’s important to realize that this means the tech department can contact you when they want to, not when you want them to. This can be incredibly frustrating, as it means that you are not always helped immediately.

Verdict

VinNow is a great point-of-sale system that will help any winery meet its needs. Depending on your specific needs, it can be pricier than some other options.

All of the features are designed to be specifically used in wineries. These features are quick and easy to use for anyone in the industry. One downside of the system is that it is not cloud-based, which can limit automatic updates and could slow things down trying to keep all information synced across multiple workstations.

Get A Quote from VinNow

 


Shopkeep

Established in 2008 in New York, Shopkeep is one of the preferred Winery and retail POS systems in the industry. It is currently being used by more than 25,000 businesses across the globe and processes more than 289 million worth of transactions annually.

Basically, the Shopkeep Winery POS system is intuitive and comparatively easy to use. This may be attributed to the fact that Shopkeep was founded by a merchant. In addition to putting your cash register on an iPad, the provider allows you to accept all forms of payment I your winery.

The simple, yet powerful POS software offers all the essential capabilities, including employee management, inventory tracking, and real-time sales reporting from anywhere. With Shopkeep, vineyard owners have the flexibility and functionality they need to run a successful business.

Simple and Effective Winery-Specific Functionality

With the Shopkeep Winery POS system, you will not have to undertake complicated installations or incur hidden costs. All the point-of-sale software and business management features of the system have been designed for enhanced simplicity.

The solution allows you to track the inventory, print barcode labels for any inventory item, as well as capture customer details for your marketing efforts. Again, the provider offers award-winning customer support service. The responsive customer care representative at Shopkeep are available 24/7 to help you resolve any issue you may be having.

Get A Quote from Shopkeep


Consider This Before You Get a Winery POS System

RevelWineries are expected to remain creative by putting together special events like wine tastings. Catering to your patrons can come in the form of answering questions, from the exact type of grapes used to how to order a case to go. With the help of a winery POS system, this process can become effortless.

Memberships

Wine clubs are the lifeblood of any successful winery. They bring in fresh new customers who are looking to experience new tastes. Wine clubs also keep patrons around for months or even years. Establishing a wine club is not an easy task unless you have the right tools at your disposal. With winery software, all you have to do is input the client’s information, and the software will do the rest.

Having a steady stream of new patrons can be a painless process with a POS system, and it is sure to add dividends to your bottom line.

Inventory

Customers and employees knowing what is available on tap, in real-time, is imperative for running a successful winery. These winery POS systems are specially designed to help you manage your inventory. You will be able to track the exact amount of wine poured, down to the ounce. You will also have access to every bottle sold. This information will allow you to know what to restock and when.

As inventory is a vital feature for winery operations, you’ll want a solution that offers real-time reporting.

Connect Front and Back of House

Communication is vital when it comes to running any winery. Whether the patron is dining in or buying wine by the case, the checkout process should be seamless from beginning to end.

Connecting your front and back of house will improve many aspects of your day-to-day operations. These POS systems integrate a seamless interface, so everything from monitoring your liquid inventory to managing employees is possible within your system.

Manage Tabs

It is relatively common for customers to run tabs while out drinking, so you should have a point-of-sale system in place that can handle this. A great example of one that is more than capable of managing tabs is Xudle. Xudle will allow you to keep up with who is ordering what, in real time. It can even recommend other wines based on a customer’s last purchase.

Groups of customers might also wish to split a check. This simple request can be fulfilled instantly with no hassle when using a winery POS system.

Access Customers Data

Having a wide variety of spirits available is essential for any successful winery, and using a POS will enable you to pull up data on any spirit at the touch of a button. Additionally, these systems will be able to tell you and your customers any necessary information, such as the year a wine was created, where it came from, and what kind of grapes it is made from.

You will also be able to pull up information on any wine club members. This can include their purchase history and what kind of wine they prefer. Small touches like this will improve your relationship with the customer.




Ready to Utilize a Winery POS System In Your Business?

Whether you run a small winery or a large-scale operation, you’ll have to pay attention to what your patrons want. When choosing a POS system, you’ll want to consider features like customer loyalty, inventory management, employee scheduling, event planning, and more.

We strongly recommend Xudle for your winery, based on their features and ease of use. In the second place, Vin65 is also a great POS solution, as the goal of their system is to help you maximize sales. Based on your needs, VinNow may also be a worthwhile option.

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